Over the last few years, there’s been a meteoric rise in automating SOP management.
But why is that the case?
SOP management refers to the writing, implementing, updating, and maintaining of standard operating procedures (SOPs). SOPs are the rules that govern how a business operates, and what standardized steps should be taken when different situations arise. SOPs help ensure that a business delivers results consistently and efficiently.
In the era of digital transformation, where cloud-based software runs a mile a minute and consumers expect speedy resolution to their issues, developing a standardized approach to processes is crucial.
Because of that, many businesses have turned to automated SOP management software, which allows users to quickly create, edit, and share SOPs automatically. This cuts down on manual SOP management time and means that SOP updates are widely adapted quickly.
Unsurprisingly, strong SOP management does wonders for any department, and that includes Human Resources.
Keep reading for an exploration of the best benefits and features.
The Top 2 Benefits of Automated SOP Management for HR
1. Centralized Operations
An HR department usually wears many hats and has to handle everything from recruitment and onboarding to training and workplace risk management.
SOP management ensures that all the roles filled by HR are centralized in one accessible place. The right management software will help keep all HR-related documentation and processes in a well-organized location so that HR reps don’t have to go hunting for what they should do next in the onboarding process.
By integrating SOP management into HR, you'll be able to save both time and money while improving efficiency across all areas of your organization. With SOP management, across and within departments, operations can move forward without major friction.
2. Automated Standardized Procedures
SOP management can be used to automate standardized procedures. Standardization is what keeps the world turning; it allows for consistency and efficiency and minimizes guesswork.
Automated SOPs can reduce paperwork and save employees lots of time. For example, standardizing and automating routine maintenance tasks, like database cleaning and opening/closing processes, can make daily operations far simpler for the HR departments.
SOPs can also standardize the talent search, interview process, onboarding, compliance training, offboarding, incident management, and more. With all of these processes set and accessible, HR processes are the same for every employee. This minimizes the guesswork and promotes a company culture that is clear, communicative, and goal-oriented.
The Top 2 SOP Management Software Features for HR
Workflows are automated sequences that are triggered by a specific action, and SOP management software will use workflows to keep standardized processes in motion.
For example, an SOP might specify who is responsible for filling out a new hire form and when it needs to be completed. A workflow can then assign those relevant tasks to the right people based on that SOP. This ensures that tasks are automatically assigned to the proper team member every time so that nothing falls through the cracks.
2. Document Management
More paperwork means more problems. One of the best SOP management software features is the centralization and management of HR documentation.
Paperwork is a hassle. It takes up time and space, and it can be hard to keep track of paper records. This can lead to lost forms, misfiled documents, or forgotten files—all of which have negative consequences for the HR department.
SOP management software manages your SOPs in a digital format so that you don’t have to worry about losing anything ever again.
For example, your software can be used to create a document that outlines all of your organization's hiring and onboarding policies. This single resource will not only cut down on wasted time writing new policies whenever an employee is hired, but it can also be used as a reference guide for anyone who handles hiring decisions at your company.
And the best part? All of these documents are organized and exist in a single place, so chasing down papers never has to be a problem again.
SOP management software is a great way to automate HR processes and make sure that everyone is on the same page. With automated SOP procedures and centralized management, your HR team can be productive, happier, and unstoppable.
If you’re interested in SOP management software that will help boost productivity across HR and all departments, sign up to try DeskDirector.